Meeting Minutes

The Engineering Committee met Wednesday, November 9, 2011 at The District Offices at 245 Main Street, Cromwell, Connecticut.

Committee Member - Gerry Amodio called the meeting to order at 5:35 PM. In addition to Mr. Amodio, present were Committee Members - Tom Tokarz and John Valengavich. There was a quorum. Also present were Board Chairman - Bill Candelori, Board Members - Jim McNair, Ed Sasso and Doug Sienna, Executive Director - Brian W. Armet, District Engineer - Michelle Ryan, John Braccio and Chris Pierce from Wright-Pierce, and Bill Neagus from Strategic Persuasion Group. Committee Chair - John Dunham, arrived at 5:40 PM.

1) Nitrogen Upgrade Bidding Phase Services

John Braccio of Wright-Pierce provided an update and responded to questions on the Bidding Process: Board Approval via Board Chairman, William P. Candelori, was granted to extend the Bid Due Date to December 8, 2011 on November 7th; a number of Contractors, sub-contractors, vendors, etc. have submitted Requests For Information/Clarification, and as a result as of November 9th, four Addendums have been issued; it is expected that at least two additional addendums will be issued; reviewed with the Committee, the updated timeline schedule for bidding, review of bids by Wright-Pierce, review and evaluation of Bids by the Engineering Committee, review and recommendation of award by the Board, recommendation to DEEP and approval by DEEP, and award of the work to the successful bidder (this schedule is attached); the anticipated start date for construction is the end of March 2012. The Executive Director reviewed, with the Committee, the contractors, subs and vendors who had toured the facility, and offered the Committee Members and Board Members present copies of all addenda issued to date. Mr. Dunham asked about the drawing Requests For Clarification, and Mr. Braccio stated that the majority of the drawing edits were to the electrical drawings and most were corrections to the drawing notes.

The Committee reviewed, with W-P, how the Bid Opening (December 8th) was going to be conducted, their (W-P's) review and the Board's Review. John Braccio stated that the Bid Opening was an Open Meeting and that at 2 PM his staff would open the Bids and read aloud each Bidders Bid result. He also stated that typically the Bidders request that the apparent low bidder's line item bids be read publicly. He stated that the Bid Opening is open to everyone. He stated that upon completion of the opening his staff would review all bids to ensure that they were complete, all submittals, bid form complete, bid bonds, experience statement, MBE/WBE Compliance statement, etc., would tabulate the bids and submit them to the Engineering Committee by December 14th for their review, evaluation and recommendation, followed by submittal to the Board on December 19th for their review and selection. He passed out copies of the Bid Check list that W-P utilizes to evaluate the bids' compliance and completeness. The Committee thanked John Braccio for his update.

Adjournment:

Mr. Valengavich moved, and Mr. Tokarz seconded, and the Committee approved unanimously to adjourn at 7 PM.