Meeting Minutes
| Joe Corlis | 17 Redwood Court, Cromwell, CT |
Minutes of September 19, 2011
Roll Call of Members
The annual meeting of the Board of Directors of The Mattabassett District was held Monday, September 19, 2011, at the Administration Building. Board Clerk Brian W. Armet called the meeting to order at 7:02 p.m. A roll call was taken. Present from the Town of Cromwell was Director Tom Tokarz. Present from the Town of Berlin were Directors John Dunham and James McNair. Present from The City of New Britain were Directors Louis G. Amodio, Jr., William Candelori, Angelo D'Alfonso, Ed Sasso and John Valengavich. Also present were Diane Chace - District Counsel, Brian W. Armet - Executive Director, Shane McCannon - Operations Manager, Michelle Ryan - District Engineer and Bill Adkins - Maintenance Manager. Cromwell Director Doug Sienna and New Britain Directors Peter Centurelli and Paula Mele were absent.
Mr. Armet stated that per section 2-4 of the Charter, the first order of business is the election of officers by ballot beginning with the Chairman.
The Nominating Committee recommends William Candelori to the Office of Chairman.
There were no other nominations from the floor.
MOTION: Mr. Dunham moved the nominations be closed.
Mr. Sasso seconded the nomination.
Discussion
Ballots were filled in, signed, and returned to the Board Clerk - Brian W. Armet.
Mr. Armet turned the chair over to Chairman Candelori to preside over the remainder of the meeting.
The Nominating Committee recommends John Dunham to the Office of Vice-Chairman.
There were no other nominations from the floor.
MOTION: Mr. Dunham moved the nominations be closed. Mr. Sasso seconded the motion.
Discussion
Ballots were filled in, signed, and returned to the Board Clerk - Brian W. Armet.
The Nominating Committee recommends Louis G. Amodio, Jr. to the Office of Treasurer.
There were no other nominations from the floor.
MOTION: Mr. Dunham moved the nominations be closed.
Mr. Candelori seconded the motion.
Discussion
Ballots were filled in, signed, and returned to the Board Clerk - Brian W. Armet.
The Nominating Committee recommends Doug Sienna to the Office of Secretary.
There were no other nominations from the floor.
MOTION: Mr. Dunham moved the nominations be closed.
Mr. Sasso seconded the motion.
Discussion
Ballots were filled in, signed, and returned to the Board Clerk - Brian W. Armet.
The Nominating Committee recommends Jim McNair for the Office of Deputy Treasurer. There were no other nominations from the floor.
MOTION: Mr. Dunham moved the nominations be closed.
Mr. Sasso seconded the motion.
Discussion
Ballots were filled in, signed, and returned to the Board Clerk - Brian W. Armet.
Approval of July 18, 2011 Minutes
MOTION: Mr. Sasso moved to approve the minutes of July 18, 2011.
Mr. Valengavich seconded the motion.
Discussion
Approval of August 15, 2011 Minutes
MOTION: Mr. Sasso moved to approve the minutes of August 15, 2011.
Mr. Valengavich seconded the motion.
Discussion
Treasurer's Report
MOTION: Mr. Valengavich moved to approve the Treasurer's Report as presented.
Mr. D'Alfonso seconded the motion.
Discussion
Budget Statement
MOTION: Mr. Valengavich moved to approve the Budget Statement as presented.
Mr. Tokarz seconded the motion.
Discussion
Check Register - August, 2011
No motion required.
Staff Reports
MOTION: Mr. Sasso moved to approve the Staff Reports as presented.
Mr. Valengavich seconded the motion.
Discussion
Engineering Committee
The Executive Director is directed to direct Wright-Pierce to advertise the Nitrogen Upgrade and related improvements for Bidding.
Finance Committee
MOTION: Mr. Amodio, Jr. moved, WHEREAS, An amendment to Section 24 of The Mattabassett District By-Laws to include the definition of a Facility Emergency to be "An urgent need for assistance or relief" was presented at the August 15, 2011 monthly meeting of the Board of Directors;
THEREFORE BE IT RESOLVED THAT:
The Mattabassett District Board of Directors does hereby amend Section 24 of The Mattabassett District By-Laws as amended on September 27, 2006 to include the definition of a Facility Emergency to be "An urgent need for assistance or relief" in said Section.
Mr. Valengavich seconded the motion.
Discussion
MOTION: Mr. Amodio, Jr. moved to approve transferring $29,270 from the Contingency Line Item to the Bonded Debt Payment Line Item (Bond Counsel Nitrogen Upgrade Design CWF Loan) and $4,755 from the Contingency Line Item to the Capital Line Item (Major Part) for a total transfer of $34,025.
Mr. Tokarz seconded the motion.
Discussion
MOTION: Mr. Amodio, Jr. moved to approve retaining Castanho Financial Group, LLC, The District's current Auditors, as The District's Auditors for Fiscal Years 2011-2012 & 2012-2013 & 2013-2014 for a Fee of $15,500 each year.
Mr. Sasso seconded the motion.
Discussion
MOTION: Mr. Amodio, Jr. moved to approve determining the Board Chairman's and Executive Director's Spending Limits annually as follows: the Board Chairman's Spending Limit shall be 2% of the Total Annual Operating Budget; and, the Executive Director's Spending Limit shall be 0.5% of the Total Annual Operating Budget; and, the resulting dollar amounts shall be rounded to the nearest $1,000.
Mr. Sasso seconded the motion.
Discussion
MOTION: Mr. Sasso moved to accept the Finance Committee Report as presented.
Mr. Valengavich seconded the motion.
Discussion
Human Resources Committee
No Report.
Property Management
No Report.
Public Relations Committee
No Report.
Middletown Negotiations Committee
No Report.
Counsel's Report
No Report.
New Business
In accordance with Section 4-1 of the Charter, the Finance Committee must be voted upon from its membership.
MOTION: Mr. Dunham moved to approve the Nominating Committee's recommendation of Doug Sienna of Cromwell - Chairman, Louis G. Amodio, Jr. of New Britain, and Jim McNair of Berlin to the Finance Committee.
Mr. Sasso seconded the motion.
There were no other nominations from the floor.
Discussion
In accordance with Section 2-4 of the Charter and Section 14 of the By-Laws, the Board of Directors hereby confirms the Nominating Committee's Engineering, Middletown Negotiations, Human Resources, Property Management, and Public Relations recommended committee assignments as listed below, and grants to the Chairman, William Candelori, the right to make reassignments in 2011-2012, as deemed appropriate.
MOTION: Mr. Sasso moved to confirm the Engineering, Middletown Negotiations, Human Resources, Property Management and Public Relations Committee appointments as listed.
Mr. Dunham seconded the motion.
Discussion
Engineering Committee:
John Dunham, Chair
Louis G. Amodio, Jr., Tom Tokarz, John Valengavich.
Human Resources Committee:
Tom Tokarz, Chair
Louis G. Amodio, Jr., Angelo D'Alfonso, Jim McNair, Doug Sienna
Property Management Committee:
Ed Sasso, Chair
Peter Centurelli, Jim McNair, Paula Mele, Doug Sienna
Public Relations
Angelo D'Alfonso, Chair
Bill Candelori, Tom Tokarz
Middletown Negotiations:
Bill Candelori, Chair
John Dunham, Ed Sasso, Doug Sienna.
MOTION: Mr. Sasso moved to appoint Executive Director, Brian W. Armet as Board Clerk.
Mr. Valengavich seconded the motion.
Discussion
Communications
None.
Adjournment
MOTION: Mr. Valengavich moved to adjourn the meeting.
Mr. Tokarz seconded the motion.
The meeting adjourned at 8:10 p.m.